First let’s establish the difference between a regular prompt and a workflow.

What’s the Difference Between AI Prompts vs. Workflows?  #

An AI prompt is a specific instruction or request you give to an AI tool to generate a generic, single, focused output. It’s like asking an Alexa one clear question or giving one task at a time. A prompt works best for quick, one-off results where you need immediate help on a specific piece of content or idea, but it doesn’t build a larger, connected strategy on its own.

An AI workflow takes advantage of today’s large token inputs ( the amount of instruction you can give an AI tool) to create a structured set of tasks, and actions that guides the tool to get a more complete outcome. Instead of giving the AI one instruction and getting one answer (a prompt), a workflow strings together multiple steps, often where each step depends on the previous one, to get a complete solution.

Getting the Most Out of Workflows #

Understand the Potential
AI workflows leverage expanded token windows to handle complex, multistep processes that deliver complete solutions without requiring technical expertise.

Follow the Process
By following a structured approach to using AI tools, you can maximize their effectiveness for your specific business needs.

Customize for Your Business
The real power comes from adapting these workflows to address your unique business challenges and
requirements. Once you find workflows that work, you can repurpose them for other tasks without needing to rewrite the entire structure every time.

Step 1: Choose Your AI Tool #

You’ll need a free or paid account with an AI application. Below is a list of my favorites for general use and as business assistance tools. You can’t go wrong with any of them.
Pro tip: To avoid the frustration of usage limits on free tiers, you may want to consider a paid or pro account. It’s generally $20 mo. on the most popular platforms.

• ChatGPT – Great all around AI models that improve frequently. Great for writing, brainstorming, and crunching data among other things. This is where you can create custom GPTs, your own version of ChatGPT for a specific purpose. – https://chatgpt.com/
  
• Claude AI – Ideal for thoughtful, in-depth responses, and coding projects. Similar to GPTs you can create Claude projects for specific projects and uses – https://claude.ai/new
  
• Perplexity AI – Amazing for research and sourcing real-time data. You can create Perplexity spaces for projects for custom use cases. . – https://www.perplexity.ai/
  
• Gemini (by Google) – Smart, conversational, and integrated with Google tools. Too many tools and advancements to name. You can create Gems for specific projects and uses. For Google workspace users this is an awesome choice. – https://gemini.google.com/app

Step 2: Copy the Workflow Prompt #

Each workflow prompt is a step by step process designed to guide you to provide information and data needed to construct a custom solution. Nothing is written in stone. Feel free to adjust and fine tune prompts and workflows as you go or as needed.

• Select the Entire Prompt – Make sure to capture the complete workflow prompt to ensure all instructions are included.
• Verify Completeness – Double-check that you’ve copied the entire prompt including any special instructions.

Step 3: Paste and Engage #

Paste your prompt into your chosen AI tool, hit send. Many of the workflows ask specific questions
about your business so that the AI tool can craft it’s outcome just for your situation and need.
Not perfect the first time? No worries!
Simply identify what’s missing or incorrect and ask the AI to rework it with the new instructions.

Step 4: Build Your Business Kit #

Each workflow creates something valuable- a document, a strategy, a plan. Organize your work in a central folder so you’re not starting from scratch next time.
By systematically building your collection of AI assets, you create a valuable resource library that will save you time and increase your productivity.

Important Reminders About AI Usage #

• AI is a Smart Assistant
  Not a legal or financial advisor. You should always consult a licensed professional before using AI generated documents of financial advice.
• Evaluate and refine
  You should always review, edit, and fine tune Ai results to ensure accuracy, add your own unique perspective and ensure that your brand and voice are being represented accurately.

By following these straightforward steps, you can harness the power of AI to streamline your business
processes and create valuable resources without technical expertise.

Ready to get started? #

Check out these business workflow prompts designed to help you create essential business strategies, documents and processes.